Mailing Equipment Operator/Expeditor Series

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Mailing Equipment Operators/Expeditors are located within a mailing service operation and perform duties directly related and essential to the processing and routing of mail. Positions classified within this series generally set up, operate, and adjust a variety of mailing service equipment and engage in other activities, such as sorting, posting, and routing (bagging) mail in accordance with current postal system rules and regulations.

The characteristic functions of Mailing Equipment Operators/Expeditors are:

• sets up, operates, and makes operational adjustments to and minor repairs on mailing service equipment (such as high speed addressographs;
• graphotypes, inserting machines, automatic postage meters, and ancillary equipment such as collators and high speed folding machines);
• analyzes the cause of equipment malfunctions and makes corrective operational adjustments or minor repairs to allow the continuance of operations;
• maintains mailing lists, i.e., correcting, adding, and deleting entries;
• receives and organizes materials to be processed;
• stuffs, sorts, determines proper postage and posts, bags, and performs other work necessary in the preparation of mail materials for distribution;
• may supervise lower-level staff and student personnel as assigned, and
• may pick up mail from campus department(s) and deliver it to the United States Post Office.

Positions that are solely engaged in such activities as picking up and sorting mail should not be assigned to this series.

DESCRIPTIONS OF LEVELS OF WORK

Employees at this level are either entry-level employees in a large multi-purpose mailing operation who receive instruction in the operation and adjustment of the full range of mailing service equipment and postal rules, procedures, and regulations or employees in smaller mailing service operations whose duties are primarily limited to the setup, operation, and adjustment of a limited variety of mailing service equipment and do not require a knowledge of postal rules, procedures, and regulations.

A(n) Mailing Equipment Operator/Expediter I typically -

1. There are no listed levels of work for this classification.

Employees at this level in large multi-purpose mailing service operations set up, operate, and adjust or perform routine maintenance of mailing equipment, and adjust postage, post, bag, and perform other related duties requiring extensive knowledge of federal postal rules and regulations.

Positions at this level may also occur in smaller mailing service operations. In these operations positions may be properly assigned to this level even though the wide variety and complexity of equipment and activities are not present if a position includes responsibility for such activities as establishing work schedules for the unit, directing other employees’ mailing service activities, determining that the work produced meets postal rules and regulations, ordering material necessary to meet unit’s needs, and maintaining up-to-date mailing lists, etc., in addition to the operation of the mailing service equipment available.

A(n) Mailing Equipment Operator/Expediter II typically -

1. There are no listed levels of work for this classification.

Employees at this level are located in large multi-purpose mailing service operations and are either responsible for the daily physical operation of such a unit or responsible for the operation of complex equipment enabling the position to act as a technical support specialist in the area. This may include supervising positions at a lower level, coordinating the production of numerous jobs, determining work operations necessary for the proper completion of jobs, and maintaining records and mailing service equipment available.

A(n) Mailing Equipment Operator/Expediter III typically -

1. There are no listed levels of work for this classification.

MINIMUM ACCEPTABLE QUALIFICATIONS

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. High school diploma or equivalent.
2. Possession of a valid State of Illinois driver's license if required by the employing institution.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
2. Skill in basic oral and written communications.
3. Ability to see details at close range.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. High school diploma or equivalent.
2. One (1) year (12 months) of work experience in the operation of equipment used in the preparation and processing of materials for mailing.
3. Possession of a valid State of Illinois driver's license if required by the employing institution.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Extensive knowledge of federal postal rules and regulations.
2. Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
3. Ability to see details at close range.
4. Ability to work in a computerized environment.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience in the operation of equipment used in the preparation and processing of materials for mailing comparable to that at the Mailing Equipment Operator/Expeditor II level of this series.
3. Possession of a valid State of Illinois driver's license if required by the employing institution.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Extensive knowledge of federal postal rules and regulations.
2. Knowledge of machines and tools, including their design, uses, repair, and maintenance.
3. Ability to supervise.
4. Ability to see details at close range.
5. Ability to work in a computerized environment.