State Universities Civil Service System
1717 Philo Road, Suite 24
Urbana, IL 61802
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Frequently Asked Questions

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The Frequently Asked Questions (FAQ) page is a compilation of questions and answers that University/Agency employers, employees, or applicants have consulted with our office.

Links throughout the answers will guide you to further information on our website or from other sources.

Should you have any further questions, please click on Contact Us below the navigation menu.

Custom Classifications

Will the person hired into a position with an area of specialization be protected from being bumped (in the layoff process) by a more senior employee who does not possess the area of specialization?

That is correct. Individuals employed in positions with a defined area of specialization cannot be displaced in the layoff process by someone who does not possess the defined area of specialization.


How much notice is required prior to a Civil Service employee layoff?

Civil Service Rule 250.110(c) states that a status employee shall receive a written notice, at least 30 calendar days in advance of the effective date of layoff, when such layoff exceeds 30 consecutive work days; however, the effective date of layoff may be extended up to 15 days without the requirement of further notice. This Rule also implies that there is no minimum notification timeframe for layoffs of 30 days or less. However, in layoff situations of 30 days or less, employers are encouraged to provide notification as soon as possible.

In a Civil Service layoff situation, which employee(s) is(are) laid off first?

Civil Service employees are laid off within their current Civil Service Classification in the following order, beginning with nonstatus appointments:

  1. Temporary Appointment Employees
  2. Temporary Upgrade Employees
  3. Provisional Employees
  4. Probationary Employees
  5. Status Employees

When status employees are laid off, the employee who has the least amount of seniority in the classification shall be laid off first. In cases of identical seniority, an employee with a lower examination score will be laid off first. If tie scores exist, the employee with the least amount of years of service at the place of employment shall be laid off first. If both test scores and years of service are identical, the employee with the latest application date for the examination for the class subject to layoff will be laid off first.

In some instances, employees may exercise their seniority rights to claim a position in another classification previously held or in the promotional line. Specific questions should be directed to the campus/agency Human Resource Office or the System Office.

Who determines which Civil Service classifications are going to be effected by a layoff?

The Employer, through a workforce analysis and budget planning process, makes the determination as to what Civil Service Classifications are effected in the layoff process. Within classifications, layoff is determined first by status and then by seniority.