State Universities Civil Service System
1717 Philo Road, Suite 24
Urbana, IL 61802
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The Frequently Asked Questions (FAQ) page is a compilation of questions and answers that University/Agency employers, employees, or applicants have consulted with our office.

Links throughout the answers will guide you to further information on our website or from other sources.

Should you have any further questions, please click on Contact Us below the navigation menu.

Custom Classifications

How will changes/increases in position duties and responsibilities be handled? Is there a promotional track that will be established, or is the next position level expected to be an academic professional position? How are different levels of positions within the class differentiated?

The job specifications for these positions are so generic that any changes in position duties and responsibilities can be handled in a similar and consistent manner as with any other non-Civil Service professional position. The Employer is allowed to use discretion on salary upgrades and job content. Local policies in this regard generally operate on a change in working title along with a salary adjustment. The only restriction from this perspective would be that the salary remain within the established university/agency pay range. It is not our intent to establish different levels within the class or a promotional track.

Is the movement of a civil service employee from an existing class to a classification under the Pilot Program considered a lateral or a reclassification/reallocation (i.e. Accountant IV to Accounting Associate or Personnel Officer III to Human Resources Associate)?

In any case, this type of move would be defined as a reallocation. The final determination of whether a move like this is ‘lateral’ should be based simply on the assessment of whether the duties and responsibilities of the position have changed. Since these new classifications are not contained in any current classification series, such moves are not subject to any traditional Civil Service System designated promotion and, if the job duties have not changed, then could be considered a lateral move. Please be reminded though that many universities and/or agencies have supplemental internal policies, which may look at the salary range or earning potential of each classification when establishing the final salary in these transactions. An additional review of all local policies may be necessary.

What are the positives for the individual in one of these classifications?

Typically in this employment scenario, these employees are FLSA-exempt, which may immediately qualify them for a higher level of benefit accrual. Additionally, with no direct tie to promotional lines, it affords a clean synergy between salary, merit, job assignment, and performance. The employment process and relationship associated with this classification structure is consistent with the true merit and quality-based concepts prevalent in the higher education employment arena, particularly as related to professional and academic appointments.


Do I retain my current rate of pay if I exercise my seniority rights and move to another position?

When an employee moves to another position in the same classification in lieu of being laid off, an employee’s pay will not be effected. In instances that require the movement to another classification, System Rules only require that the employee’s salary shall not exceed the pay range maximum for their new classification. Other campus/agency policies may apply in setting the new pay rate in these instances. It is important that you contact your local Human Resource Office to obtain further clarification.


I am interested in applying for a position at a University. What is the salary range for this position?

The Operations Division approves salary rates and ranges for each approved classification in use by Employers. Employers request Merit Board approval to establish, revise, correct, or delete pay rates or ranges by using designated forms. All approved rates and ranges are compiled into a monthly report. This report is available on our Salary Range Report page, updated on the 15th (approximately) of each month.