Job Description
This position provides administrative, fiscal, and project support for Facilities Planning, Design and Construction at Illinois State University. The position is mainly responsible for processing and tracking project-related documents, requisitions, purchase orders, pay applications, invoices, vouchers, change orders, project budgets, various reports, and records. It is responsible for understanding and operating within current State of Illinois and Illinois State University procurement rules and regulations. The position also supports daily office operations, coordinates communication with campus partners and external vendors, and provides backup administrative support to ensure continuity of office functions. The role requires someone to be dependable, organized, detail-oriented, service-focused, and able to work collaboratively with the Director, administrative staff, project managers, and campus departments.
Additional Information
University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
For more University Benefit information: https://hr.illinoisstate.edu/benefits/
Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/
Qualifications
Required Qualifications
1. High school graduation or equivalent.
2. Any one or any combination totaling two (2) years (24 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
-9 semester hours equals tow (2) years (24 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
-30 semester hours equals one (1) year (12 months)
-Associate’s Degree (60 semester hours) equals eighteen (18) months
-90 semester hours equals tow (2) years (24 months)
C. Work experience in bookkeeping, office support, or closely related experience.
3. Two (2) years (24 months) work full time (or part time equivalent) experience in bookkeeping, office support, or closely related experience.
Preferred Qualifications
1. Bachelor’s degree in a related field.
2. Two (2) years of experience providing administrative and operational support to project managers, directors, or professional staff in a fast-paced environment.
3. Two (2) years of experience utilizing advanced Microsoft Excel functions to support data analysis, reporting, and decision-making.
4. Two (2) years of experience working with enterprise software applications and computerized systems, including Microsoft Office Suite, Bluebeam Revu, and Computerized Maintenance Management Systems (CMMS), preferably TMA.
5. Working knowledge of State of Illinois and Illinois State University purchasing and procurement policies and procedures.
Salary
$23.00 - $26.78 per hour
Links
ISU Jobs Website
Contact Information
| University/Agency
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Illinois State University
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| Department/College
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Human Resources
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| Contact
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Colette Homan
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| Phone Number
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309-438-8311
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| Address
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718 W. College Avenue
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| Comments
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