Job Description
This position provides fiscal, managerial, and administrative support to the school director and other direct reports, facilitating the smooth day-to-day operation of the school. Responsibilities span fiscal management, including developing and monitoring budgets, compiling financial reports, and making recommendations on expenditures, personnel management, and office administration. The position will supervise the management of the school office and collaborate with other office staff, centers, or units as directed.
The incumbent coordinates and prioritizes activities and projects that are often time sensitive and handles highly confidential and sensitive matters for the school, college, and University administration. This includes compiling documents and information daily to prepare the director for upcoming meetings and projects and alerting them to information that may affect the school.
The position interacts daily with the director, faculty, staff, students, and other university personnel, and serves as a liaison between the director and on- and off-campus contacts. An in-depth knowledge of the administrative structure of the school, college, and University is needed or will be learned on the job.
Additional Information
University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/
Qualifications
Required Qualifications
1. Bachelor's or equivalent degree in business administration, management, or a field related to the position.
2. Three (3) years of professional business, financial, and/or managerial work experience, which must have included work such as managing multiple budgets, monitoring revenues and expenditures, preparing financial reports, and advising on resource allocation.
experience.
Preferred Qualifications
1. Experience with personnel administration, personnel supervision, and coordination of administrative operations.
2. Proficiency with Microsoft Word, Excel, Access, and Outlook, financial management and purchasing systems, university systems (Datatel/Colleague, Cognos), office equipment, filing, and bookkeeping.
3. Working knowledge of University budgeting, purchasing, personnel, and financial reporting procedures, including purchase orders, requisitions, travel vouchers, invoice payments, room scheduling, and travel arrangements, as well as the administrative structure, policies, forms, and off-campus contacts of the School, college, and University.
Salary
$52,000 to $60,000 annual
Links
ISU Jobs Website
Contact Information
| University/Agency
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Illinois State University
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| Department/College
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Human Resources
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| Contact
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Breanna Crippen
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| Phone Number
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309-438-8311
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| Address
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718 W College Ave
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| Comments
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