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  - Administrative
    
    Responsible for the general internal office human resource function for the University System employees.
  - Classification, Examination and Compensation
    Develops, revises, and performs routine administration of the classification and corresponding examination system.
  - Compliance Services
    Performs regular compliance audits at each University and Agency in the University System.
  - Information Technology
    Maintains all internal IT functions, including development of web-based applications.
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    Responsible for legal and ethical compliance such as identifying and monitoring state and federal statutes, court rulings, and rules and regulations.
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  - 1717 Philo Road, Suite 24
    Urbana, IL 61802
    
    Phone: 217.278.3150
    
    FAX: 217.278.3159
    
    TTY: 866.488.4003
    
    Email: info@sucss.illinois.gov
    
    X (Twitter): @systemoffice
Boards/Committees
- - Merit Board
  - Merit Board
    
    Date: 7/9/2024
    
    Time: 1:00 PM
    
    Documents:
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  - Advisory Committees
  - Employee Advisory Committee
    Date: 7/18/2024
    Time: 9:00 AM
  - Human Resource Directors Advisory Committee
    Date: 8/16/2024
    Time: 10:00 AM
  - Universities, Agencies and Campuses
  - Universities, Agencies and Campuses
Classification/Testing
- - Classification Plan
  - Class Specifications
  - Class Specifications Search
  - Class Status Notices
  - Custom Classes
  - Reports
  - Index of Classes
  - Occupational Area List
  - Promotional Line List
  - Employment/Testing
  - Employment Opportunities
  - Universities, Agencies and Campuses
Reports
- - Reports
  - Annual Report
    This Report provides an overview of our business operations, an analysis and update of our many programs/initiatives, and a brief description of our agency action plan.
  - Audit Reports
    Each university and agency covered by the State Universities Civil Service System is audited for compliance purposes once every two years.
  - Quarterly Employee Data
    The Quarterly Employee Data reports are a compilation of data submitted by the Agencies and Universities regarding Civil Service, PAA, and student employments.
  - Salary Range Report
    Approved salary rates and ranges for each authorized classification in use by Employers, compiled into a monthly report.
Rules/Procedures
- - Rules and Procedures
  - Procedure Manuals
    Procedures that manage all aspects of the classification plan, including the maintenance of written specifications and examination materials for each class title in the classification plan.
  - Definitions
    Commonly used words or phrases within the Civil Service System.
  - Revision Letters
    Cover letters highlighting revisions made to the Procedure Manuals.
  - Statute and Rules
    The purpose of the University System is to establish a sound program of personnel administration.

Procedure Manuals
Details

Title	18.1 Security
Manual	C. Examination Procedures
Subsection	18. Security of Examination Materials
Status	Issued 1/1/1999

A periodic inventory of examining supplies and examinations shall be conducted to determine whether locks on cabinets are providing adequate protection.

All defaced and obsolete testing materials may be destroyed by Personnel/Human Resource(s) Office staff.

All examination scoring keys which become worn shall be returned to the System Office and request made for their replacement.

A written inventory of exams should be maintained. For example, keep track of how many items you request and receive from the System Office. Note how many exams are returned to the System Office i.e. rechecks, etc. Also keep track of how many exams are destroyed or copied. Periodically check your inventory records and report any discrepancies. Exchange corrected pages as soon as received to ensure a valid exam and immediately destroy the pages with errors.

The materials that applicants bring into and take out of examining room should be checked. If an applicant uses a résumé during the exam, check it prior to the applicant turning in his/her exam. Also perform this check with calculators. This will stop applicants from writing questions on these documents/materials and taking them out of the testing area.

Monitor the exam as closely as possible. If a monitor cannot be provided at all times, try to at least "walk through" the room on an occasional basis.

Do not score examinations in the presence of applicants. Do not leave graded, partially graded, or ungraded materials in open/exposed areas. If a monitor is called away from his/her workstation, remember to secure the exam materials prior to departure.

Make sure that all examination materials are kept in locked storage areas. Restrict access to these file cabinets, offices, or rooms where the exams are stored especially to those working in Personnel/Human Resource(s) who plan to take an examination.

Please restrict the access of all staff members and other SUCSS employees not directly involved in the administering and grading of tests to files containing copies of examination materials (blank tests, completed tests, rating sheets, answer keys/templates, etc.).