Job Description
The Award Manager oversees project-related expenditures in collaboration with Principal Investigators (PIs) and Fiscal Agents. This role is essential for ensuring compliance with university policies and external funding requirements, while providing excellent customer support to project teams.
Some specific duties include:
Award Intake and Budget Meetings: Schedule and facilitate initial intake meetings for new awards and budget check-ins with PIs over the lifetime of the award to discuss project progress and expenditures.
Fiscal Management and Transaction Review: Monitor expenses related to grants and contracts, approve vouchers, and review salary allocations and effort. Evaluate and approve financial transactions to ensure adherence to university and sponsor regulations.
Communication and Presentations: Act as a liaison for departments, colleges, PIs, and Fiscal Agents, providing written and verbal communication, as well as trainings and presentations.
Policy Compliance: Stay updated on university policies and federal/state regulations to provide guidance and ensure compliance.
Consultation: Collaborate with various university offices (Risk Management, General Counsel, Human Resources).
Reporting: Prepare periodic (monthly, quarterly, annual, or final) reports on grant and contract accounts and meet with relevant PIs and departments to communicate any necessary fiscal management updates.
Award Close-Out: Coordinate the close-out process for awards on behalf of PIs and Fiscal Agents.
Teamwork and Mentorship: Collaborate with and mentor colleagues as an essential member of the Award Management (post-award) team, fostering a supportive environment for inclusion and equity, shared knowledge, and best practices.
Additional Information
University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
For more University Benefit information: https://hr.illinoisstate.edu/benefits/
Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/
Qualifications
Required Qualifications
Bachelor's or equivalent degree in business administration, accounting, finance, economics, or a field related to the position.
Any combination totaling three years from the following categories:
(a) additional college course work at graduate level in any field, measured by the following conversion table or its proportional equivalent:
-30 semester hours or Master's degree equals one year
(b) progressively more responsible work experience directly related to grant and contracts services, such as funding, proposal writing and review, administration, or compliance experience.
(c) one year experience managing project level funding at an institution of higher education.
Ability to exercise discretion and judgment.
Excellent interpersonal and communication skills.
Ability to work independently.
Preferred Qualifications
Master's degree.
Three (3) years of experience in the administration of complex programs in a business, academic, or government environment, preferably at an institution of higher education.
One to two years of experience in administering grants and/or sponsored programs
Demonstrated knowledge of 2 CFR 200
Ability to work collaboratively in a team-oriented environment.
Salary
$44,000 - $50,000 annual, combined with an excellent benefit package
Links
ISU Jobs Website
Contact Information
| University/Agency
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Illinois State University
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| Department/College
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Human Resources
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| Contact
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Kira Shelton
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| Phone Number
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309-438-8311
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| Address
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| Comments
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