Job Description
Under direction from the Department Head, this position is responsible for the management of day-to-day operations, including administrative and fiscal, and will function with initiative and authority. This position will also support all CBP faculty members in the overall scholarly research mission including grants submission, publications, financial reports and budget planning and forecasting. This position also includes a wide range of administrative responsibilities in support of faculty and the daily operations of the department.
Works in conjunction with the Department Head in the preparation of CBP Department budget and overseas the fiscal management of the department.
Represents the Department in budget meetings with the Regional Dean and other personnel.
Performs audits and controls expenditure on various accounts and grants funds.
Assembles data, prepares administrative reports and handles business correspondence for the CBP Department.
Responsible for reconciliation of Department accounts and funds.
Corresponds with appropriate grant, contract and accounting officers in Peoria and in Chicago.
Maintains financial records of all unit funds and appropriations. Manages expenditures for grants, contracts, State, gifts, ICR, foundation and other accounts.
Maintains and coordinates all financial accounting activities for department, including but not limited to funded research and other clinical and non-clinical trial programs.
Monitors ongoing financial maintenance of grants; develops and monitors expenditures and budgetary matters, including systems to monitor and track grant budget and expenditures and compliance; Advises faculty on budget and other business issues related to their respective programs.
Reviews accounting data to ensure conformance with revenue expectations and ensures that expenses are charged to the correct accounts; investigates and resolves accounting discrepancies; Provides fiscal and administrative management of department financial operations.
Processes and approves accounting forms such as purchase requisitions within university guidelines.
Prepares and/or reviews documentation for TEM transactions; Oversees, prepares and/or advises support on the coordination of departmental purchases and reimbursements processed through TEM system, IBuy, corporate card programs, and other purchasing mechanisms as required.
Purchases and/or monitors purchases of supplies for laboratory.
Ensures the timely completion of internal finance reconciliations and audit prep projects utilizing finance systems and databases (effort reporting, awards closeouts, etc.).
Advises the academic staff on matters pertinent to procurement of specialized equipment.
Advises and provides recommendations to Principal Investigators regarding supplies, travel and equipment budgets for initial grant applications; oversees preparation of revised grant budgets, progress reports
Qualifications
Minimum Qualifications
Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.
Salary
$24.68 to $41.13
Links
Business/Administrative Associate- Cancer Biology and Pharmacology
Contact Information
| University/Agency
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University of Illinois (College of Medicine at Peoria)
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| Department/College
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College of Medicine Peoria
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| Contact
|
Erin Greer
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| Phone Number
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309-680-8627
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| Address
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1 Illini Drive
Peoria, IL 61605
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| Comments
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