Employment Opportunities
Job Details

Job Description

This position provides high-level support to all staff in the Office of the Vice President for Finance and Planning and is the primary support for the Vice President for Finance and Planning, the Associate Vice President for Planning and Budget and the Associate Vice President for Financial Administration and Comptroller. Performs specialized duties to support diverse responsibilities of staff in the office. Works with administrative staff to assimilate information and ensure smooth function of the Division of Finance and Planning’s central office.

Additional Information
University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Qualifications

Required Qualifications
1. Bachelor's or equivalent degree business administration, management or a related field.
2. Five (5) years of full time (or part-time equivalent) professional experience working in an executive assistant or administrative support role.
3. Demonstrated experience working with highly confidential, political, and sensitive information.
4. Demonstrated ability to exercise a high degree of confidentiality, professionalism, dependability, and accuracy.
5. Self-motivation as work is performed without direct supervision.
6. Excellent time management and problem-solving skills.
7. Demonstrated ability to prioritize numerous projects with different deadlines.
8. Demonstrated experience managing complex schedules/calendars for multiple staff members.
9. Excellent written and oral communication skills as well as the ability to work independently, take initiative, exercise
good judgment and manage what can be at times a stressful work environment.
10. Demonstrated working knowledge of word processing, database creation and management, spreadsheets, powerpoint, calendaring, email, and the use of various office machines.
11. Demonstrated proficiency in the use of the Internet as a research tool.

Preferred Qualifications

1. Master's Degree.
2. Thorough knowledge of Illinois State University as well as understanding of various university policies and procedures.
3. Experience supporting senior leadership, particularly in finance, administration, or strategic planning.

Salary

$68,000 – $72,000 annual

Links

ISU Jobs Website

Contact Information

University/Agency	Illinois State University
Department/College	Human Resources
Contact	Colette Homan
Phone Number	309-438-8311
Address
Comments	Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline. Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline: Fax: 309.438.0011, Attn: Colette Homan Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.