Position Audits
When official on-going duties and responsibilities fall partly in one class and partly in another, it is necessary to evaluate the overall function of the position as well as the duties which are essential to it. As a general rule, the classification of a position should be based on those duties and responsibilities occupying the majority of the position's work time. A request to audit an existing position may originate at any time by an employee, an employing unit, a DER, or the System Office.
The following guidelines shall be applied when determining whether a position should be reclassified, reallocated, or canceled:
- Duties of a position should not be revised when the change would result in a radical shift in position function; e.g., Clerk to Building Service Worker; Medical Technologist to Nurse. In such cases, a new position should be established, and applicants compete for the vacancy by examination.
- Duties of a position should not be revised sufficiently to warrant reclassification or reallocation upward, when work of the class is, by tradition, sufficiently prescribed so as to preclude an incumbent from performing duties not belonging to the class; e.g., food service, building service, or craft and trade classes. In such cases, a new position should be established, and applicants compete for the vacancy by examination.
- Duties may be revised sufficiently to warrant reclassification or reallocation when the job content of the position is flexible and may be impacted by the knowledges, skills, and abilities of the incumbent such as is typical of many professional, technical, and clerical positions.